ࡱ>  *bjbjx!x! -TK?kK?k".hh8F<l? \F>>Ԍ%Ι0?<w|>>R|?hX :  Job Description  Job Title Head of Policy Assurance & Compliance (Governance) DepartmentGovernance & Information Management Office of the Principal & Vice Chancellor Responsible ToUniversity Secretary Responsible ForGovernance & Policy Manager University Archivist & Information Governance Manager Data Protection Officer (Outsourced) GradeMG1LocationTV House Job Objective The Head of Policy Assurance and Compliance is a newly established leadership role, created to strengthen and professionalise institutional assurance, regulatory compliance, and corporate governance across the University and its Regional Strategic Body responsibilities. The role is designed to provide enhanced capacity, coherence, and strategic focus to assurance and governance activity, responding to an increasingly complex regulatory, policy, and risk environment facing the higher education sector. Operating as a senior professional authority below Director level, the post-holder will play a key role in establishing, shaping, and embedding a resilient assurance and compliance framework, providing strategic oversight, expert advice, and operational leadership. The role ensures that governance arrangements, decisionmaking processes, and assurance mechanisms are robust, proportionate, forwardlooking, and aligned with statutory requirements, sector expectations, and recognised good practice. The post-holder will be responsible for bringing together assurance, governance, and compliance activities into a more cohesive and mature operating model, including clarifying accountabilities, strengthening consistency across Colleges and professional services, and supporting a culture of transparency, risk awareness, and continuous improvement. The post-holder leads the developing assurance and governance function through direct line management of two specialist roles, alongside strategic oversight of the Universitys Data Protection Officer (DPO) function, which is delivered through an outsourced contractual arrangement. The role ensures effective coordination between directly managed staff and externally provided expertise, with clear assurance, escalation, and reporting arrangements in place. A core and distinguishing aspect of the role is responsibility for keeping members of Court, its Committees, and the Senior Executive Team alert to material regulatory, policy, and sector developments on behalf of the University Secretary. This includes proactive horizon scanning, synthesis of external intelligence, and the provision of timely, accessible advice on emerging risks, opportunities, and governance implications, supporting informed and accountable decisionmaking at the highest levels of the institution. Key Duties & Responsibilities The role has responsibility for supporting the University Secretary and includes: 1. Regional Strategic Body (RSB) Monitoring & Assurance Operate and continuously improve the RSB monitoring framework for assigned colleges, including data collection, analysis, assurance reporting, action tracking, and escalation. Provide assurance over compliance with statutory, governance, financial, and academic obligations, escalating material risk and noncompliance where required. 2. Corporate Governance Assurance Lead annual and cyclical governance effectiveness reviews covering the governing body, committees, and constitutional arrangements. Own and maintain the corporate governance calendar, aligning business cycles, review schedules, and reporting timelines. Maintain authoritative registers of governance documents, policies, and mandatory reviews. 3. Committee Secretariat & Governance Administration Oversee delivery of highquality secretariat support to Court and key committees, including minutes, action and decision tracking, workplans, and assurance mapping. Maintain attendance records for Court and its committees to support reporting and compliance. Monitor terms of office for Court members, committee members, and external appointees, ensuring effective succession planning and timely appointments or renewals. 4. Elections, Appointments & Governance Membership Oversee endtoend administration and assurance of the Rector Election, including nominations, eligibility checking, communications, voting arrangements, and results validation. Administer and maintain accurate records for University Foundation Membership, including onboarding, term tracking, communications, and constitutional changes. Manage Court election processes, including the Chair of Court election and staff elections, ensuring compliance with eligibility rules, nomination processes, voter lists, and publication of outcomes. 5. Company, Charity & Statutory Compliance Ensure timely and accurate OSCR and Companies House compliance, including annual returns, statutory accounts, changes to Directors and Trustees, and maintenance of registers. Provide assurance that the University meets all statutory obligations of regulated bodies, including governance disclosures and trustee/office bearer records. 6. Information Governance, Records & Systems Architecture (Oversight & Assurance) Provide strategic oversight and assurance of information governance arrangements, including asset registers, retention and disposal schedules, and compliance with data protection standards. Oversee governance of software and digital solution approvals, working with IT, Data Protection, and Architecture to ensure consistent and proportionate controls. Assure the designation and integrity of systems of record, ensuring clarity of data ownership and consistency across professional services. Lead development, review, and embedding of information governance policies, procedures, and training, monitoring implementation and effectiveness. 7. AI Assurance & Technology Governance Establish and maintain institutionlevel governance frameworks for AI and emerging technologies, including oversight of DPIAs, risk assessments, and approval pathways. Provide senior assurance and advice on the safe, lawful, and ethical adoption of AIenabled solutions, ensuring transparency and accountability. Oversee mechanisms for monitoring and assurance of AI usage, ensuring auditability and escalation of material risk to senior governance bodies. 8. Business Process Mapping & Internal Controls Lead endtoend mapping of key governance and compliance processes to identify control gaps, inefficiencies, and improvement opportunities. Maintain a governance controls library aligned to corporate and regulatory requirements. 9. Regulatory KPI Monitoring & Reporting Produce dashboards and KPI reporting for the Executive, Audit & Risk Committee, and Governing Body, covering FOI and SAR performance, complaints, committee attendance, elections, and compliance metrics. Analyse trends, identify emerging risks, and recommend mitigations. 10. Policy, Training & Governance Culture Maintain and update governancerelated policies, templates, and guidance, including committee processes, elections, records management, information governance, and statutory compliance. Deliver targeted training and briefings for committee teams, information asset owners, Foundation members, and staff undertaking governance or statutory roles. Ensure the RSB monitoring framework is applied consistently, with clear, evidenced assurance. Through the creation and leadership of this new role, the post-holder will make a significant contribution to institutional confidence, public accountability, and the effective discharge of the Universitys governance responsibilities, both now and as future assurance expectations continue to evolve. 11. General duties To participate in the universitys performance and development review procedure. To take due care of yourself and others in respect of health and safety. To attend training courses that may be identified as necessary by your line manager. Such other duties temporarily or on a continuing basis, as may reasonably be required, commensurate with your grade. Contribute to TV's climate, biodiversity, and sustainability goals, including net-zero by 2040.  This is a description of the job as it is presently constituted. It is normal practice to periodically review job descriptions to ensure that they are relevant to the job currently being performed, and to incorporate any changes which have occurred or are being proposed. The review process is carried out jointly by the line manager and employee and you are therefore expected to participate fully in such discussions. In all cases, it is the universitys aim to reach agreement to reasonable changes, but where it is not possible to reach agreement the university reserves the right to make reasonable changes to your job description which are commensurate with your grade after consultation with you. 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